TL;DR

PrepMe was drowning in manual order processing - spreadsheets, CSV files, and document generation that consumed 300+ hours monthly. We built a custom Shopify-integrated platform that automated their entire workflow. Result: 80% time reduction, $280k annual savings, and a business that scales without adding staff.

Tips

  • Stop accepting ‘that’s just how it’s done’ as an answer
  • If you’re processing CSV files manually, you’re wasting money
  • Custom automation pays for itself faster than hiring
  • Integration beats replacement - work with your existing tools

Table of Contents

The 300-Hour Monthly Time Sink

PrepMe’s “process” was a nightmare:

  • Manual order downloads from Shopify
  • CSV file manipulation in Excel
  • Custom document generation for each order
  • Email attachments and follow-ups
  • Inventory updates across multiple platforms

They were spending $140k/year in labor on work that should have been automated.

Building the Automation Engine

We replaced their manual chaos with:

Direct Shopify Integration

  • Real-time order synchronization
  • Automatic inventory updates
  • Customer data flowing seamlessly

Smart Document Generation

  • Custom PDF creation based on order details
  • Automated email with attached documents
  • Digital filing and organization

Workflow Automation

  • Approval processes automated
  • Exception handling for special cases
  • Reporting and analytics built-in

Shopify Integration That Actually Works

Most “integrations” are just data exports. We built a true two-way system:

  • Orders flow automatically into management platform
  • Inventory updates sync back to Shopify
  • Customer communications tracked in both systems
  • No manual data entry required

Results: From Overworked to Optimized

  • 80% reduction in manual processing time (300 → 60 hours monthly)
  • $280,000 annual savings in labor costs
  • Zero errors in order processing (vs. 5% error rate before)
  • Scalable foundation for 10x growth without adding staff

Is Manual Work Costing You Money?

If you have employees doing work that could be automated, you’re not saving money - you’re wasting it.

We build automation that pays for itself in 90 days. If you’re ready to stop paying people to do robot work…

Contact us for our automation opportunity assessment. We’ll calculate exactly how much manual processes are costing you.